Privacy Policy
Seita Technologies Oy Malminkaari 10 FI-00700 Helsinki FINLAND
PRIVACY NOTICE for Seitatech – August 2019
We make it a priority to keep our clients, potential clients and contacts informed on how we process their personal data. We at Seitatech are engaged to process your personal data and other data relating to you reliably and securely. Personal data are data that can be used to identify you or data that can otherwise be linked to you.
We protect the privacy of data subjects and comply with the General Data Protection Regulation (EU) 2016/679 (GDPR), as well as other applicable data protection legislation and the best practices for data processing in all our processing of personal data.
In this Privacy Notice, we describe how we collect and process personal data of our clients, potential clients, and other business contacts.
Our website may include links to third-party web pages/websites and services operated by other organisa-tions. As they are not controlled by us, this Privacy Notice is not applicable to their use. Therefore, we encourage you to consult their privacy policies. We are not responsible for the privacy policies and practices of other sites (even if you access them using links from our website). We offer these links only as additional information to serve you better.
Who is processing:
Seita Technologies Oy
Malminkaari 10 B
00700 Helsinki
Finland
1 Our Ways of Collecting Data
We regularly receive and process various types of personal data in connection with our business operations, for example when performing and managing assignments from our clients.
We mainly process personal data we obtain from you directly, for example when you send emails to us or communicate with us through other channels, when you sign up for newsletters or other marketing mate-rials, or when you sign up for an event organised by us. Where applicable, we also process your personal data obtained from publicly available sources, such as your employer’s website, and personal data that ac-cumulates from your use of our website.
We mainly process the following types of your personal data:
✓ basic information, such as your name, your contact information (email, address, phone number(s)), your employer, your title or position;
✓ information you provide to us for the purposes of attending meetings and events as well as infor-mation about your participation to our events;
✓ identification and background information provided by you or collected by us as in accordance with the applicable Finnish applicable laws (such as anti-money laundering regulations);
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Seita Technologies Oy Malminkaari 10 FI-00700 Helsinki FINLAND
✓ personal data provided to us by or on behalf of our clients, partners, and employees or generated by us in the course or providing services; and
✓ any other information relating to you which you may provide to us.
2 Why We Collet Your Data?
We use the personal data we collect for the following purposes:
➢ the management and administration of our business relationship with you and/or your organisa-tion, such as the management of client assignments and provision of services, including the pro-cessing of payments, accounting, auditing, billing, and collection as well as related support services;
➢ business development and marketing, such as (i) communicating with you with respect to our products and services, announcements, newsletters, events, training, and our other services which may be of interest to you; (ii) maintaining our contact lists, and (iii) compiling statistics and im-proving our services and communications, for example by gathering information regarding your preferences through methods such as website analytics or the tracking of our client publications to improve the quality of our communications and interaction with you; and
➢ compliance with our legal obligations, including obligations with respect to anti-money laundering and sanctions checks as well as other legal and regulatory requirements.
3 Legal Background for Processing Your Data
When processing your personal data for the purposes described in this Privacy Notice, we process your data based on our legitimate interest in maintaining the business relationship between us.
When you participate in our activities or otherwise communicate with us it creates a meaningful business relationship between us as well as a legitimate interest for us to process your personal data for ordinary communication and marketing purposes. Certain processing is based on our legal obligations as a Payment Service Provider, such as anti-money laundering and sanctions checks.
4 To Where Your Data May End Up?
We do not sell, rent, distribute, or otherwise make your personal data available to any third party for mar-keting purposes.
However, we may share information with our suppliers when they perform services on our behalf, mainly to maintain and support our IT systems. However, such suppliers are obliged to process the data on our behalf and for the abovementioned purposes only.
We may also need to transfer personal data to third parties, such as counsels, advisors, and third parties involved in your matters, including third parties based outside the European Union (the “EU”) and the European Economic Area (the “EEA”).
The personal data we process are not regularly transferred outside the EU or the EEA. However, if we transfer your personal data outside the EU or the EEA, such transfer will be performed subject to appro-priate safeguards required by applicable data protection laws. 3
Seita Technologies Oy Malminkaari 10 FI-00700 Helsinki FINLAND
- • request a copy of the personal data we process relating to you;
- • request the correction of incorrect personal data relating to you and in some cases the deletion of your personal data;
- • request the restriction of processing of your personal data or to object to processing; and
- • receive, under certain preconditions, your personal data in a structured, commonly used, and machine-readable format, and the right to transmit those data to another controller.
5 Your Data Is Safe With Us
We take appropriate technical and organisational measures against unauthorised or unlawful processing of your personal data and against accidental loss or destruction of, or damage to, your personal data in accord-ance with our internal security procedures covering the storage and destruction of personal data as well as access to personal data.
We regularly check our security policies and procedures to ensure our systems are secure and protected. Only the personnel who need to process your personal data for the purposes mentioned above have access to your personal data.
6 When Your Data Is Deleted or Anonymised?
Your personal data will be stored for the purposes mentioned above for as long as we have a meaningful business contact or other contact or as may otherwise be required by law.
When the processing of your personal data is no longer necessary for the purposes they were collected, we will delete or anonymise the personal data relating to you in a secure manner.
We may retain your personal data for a longer period to the extent required by our automated disaster recovery backup systems or to the extent we deem the data necessary to assert or defend legal claims during any relevant retention period.
7 You Are Free To Use Your Rights
You have the right to i.a.:
In addition, you have an express right to ask us not to send you marketing-related communications.
There may be conditions or limitations on these rights. It is therefore not certain for example you have the right of data portability or to be deleted in the specific case – this depends on the specific circumstances of the processing activity.
Please note that if we restrict or delete your personal data, this may result in us not being able to provide to you the communications and invitations described above. If you consider that your rights under the applicable data protection laws have been infringed, you may lodge a complaint with the competent super-visory authority, in Finland Tietosuojavirasto.
8 Cookies
We use cookies to monitor the traffic on the www.seitatech.fi website. In order to perform this, we use Google Analytics (Google Inc.). When you visit our site, your browser automatically sends certain infor-mation to Google. This includes, for example, the web address of the page that you are visiting or the 4
Seita Technologies Oy Malminkaari 10 FI-00700 Helsinki FINLAND
keyword used in the Google search engine with the help of which the user has been redirected to the Seitatech website.
With the help of website traffic monitoring, we develop our website in order to make it better than before and to deliver a better user experience. If you wish, you can prevent Google Analytics from gathering information about you. For further information on this, please consult the Google website.
Furthermore, we use other third-party services and cookies on our website, too, to enable the content of our website to be shared on social media. These service providers include Facebook, Instagram, Twitter and LinkedIn.
9 Amendments
This Privacy Notice has been updated in August 2019.
We reserve the right to amend this Privacy Notice from time to time to reflect changing legal requirements or our processing practices.